Thanks for signing up to be part of Night to Shine this Friday at the Cox Business Convention Center (100 Civic Center, Tulsa, OK 74103). Below you will find your personalized guide to the night for you serving. We will have coat check available. This year we will be doing virtual training with the additional training being done on site. Please pay careful attention to your meeting time as you will need to give yourself time to park and enter the building. There are also helpful reminders within the video posted below.
Meeting Time: 6:00 p.m.
Meeting Location: Exhibit Hall A – Buddy Check-In
Volunteer Position: Buddies
Team Lead: Pastor Zak Swalley (E-mail)
Role: Being a buddy is one of the most personal and hands-on serving opportunities. A buddy’s role is to accompany and assist each of our assigned guests throughout the evening, engage them in conversation, laugh with them, make them feel special, tell them how great they look, etc. You are free to have your cell phone, but only use when needed.
Your goal is to make guests aware of and assist them to the various opportunities provided during the night.
• Limo Rides
• Sensory Room
• Photo booths
• Beauty Rooms (for the girls)
• Shoe Shine (for the guys)
• Calming Room
During the event: You will wait inside Exhibit Hall A until you are paired with a guest by a member of our team.
**If you have a specific guest you are a buddy for please meet up with them before you enter the registration line. You are not required to be at the 6:00 p.m. meeting, but you will still need to follow the on-site registration information.**
DURING THE PROM: This night is all about your special guest. Feel free to help them step out of their comfort zone, but be mindful of them and don’t push too hard. Your job is to make sure they have the best night ever!
While in line with guest/caretaker
Once you are paired with a guest you will use your phone to scan the QR code on your wristband and enter their first and last name and your first and last name and hit submit.
Upon submission it will send a text to both parties with the appropriate information.
Caretakers receive your name and cell phone number for emergencies
You will receive Caretakers name, cell phone number, and allergies
Please set up a meeting place for afterwards with the caretaker
If you are having trouble finding the name of the guest you can type in “shine” in the area for the guest first name and it will open a form for you to fill out with the help of the caretaker.
**We will be sending you a training video specifically for this process.**
Gold – Buddy
Orange – Allergies
Silver – Guest
Black – Caretaker
**Do not place a wristband on someone until you have verified the information is received by Buddy and Caretaker**
Items to know:
We will have several professional photographers at the event, so as you are walking, people will be taking pictures Stop to smile periodically for a picture, but move quickly as we have lots of guests to get inside. Have fun with this and make your guest have a reason to smile!
Most of the events for guests are located in Exhibit Hall A and open at 7:00 pm.
Chick-Fil-A is providing meals for everyone who attends.
Respite room for caretakers/parents is in Exhibit Hall A
Parents/caretakers should be encouraged to go enjoy the respite or come back at the end of the event (10pm). Make sure they know that we will take great of their loved one.