Thanks for signing up to be part of Night to Shine this Friday at the Cox Business Convention Center (100 Civic Center, Tulsa, OK 74103). Below you will find your personalized guide to the night for you serving. We will have coat check available. This year we will be doing virtual training with the additional training being done on site. Please pay careful attention to your meeting time as you will need to give yourself time to park and enter the building. There are also helpful reminders within the video posted below.
Attire: Business Casual (Feel free to wear formal if you want, but not required)
Meeting Time: 5:30 p.m.
Meeting Location: Exhibit Hall A – Respite Room
Volunteer Position: Registration
Team Lead: Krystal Lee (E-mail)
Role: To assist guests in the registration process. Placing provided wristbands on guests once you verify the information between buddies and guests.. You will help greet and ensure that everyone has a great experience throughout the registration process. Help to form lines to ensure people are being registered effectively and efficiently
This year we have implemented a system that allows buddies to scan a QR code on their wristband and input the guests name then their name. Upon submission it will send a text to both parties with the appropriate information.
Caretakers receive the Buddies name and cell phone number for emergencies
Buddies receive Caretakers name, cell phone number, and allergies
*****Training video is at the bottom of this page*****
6:30 pm. Guests begin registration. We are going to have 3 lines available to guests.
1. Guests who need buddies
3. Guest who have buddies
If they need a buddy: We will assign them from the next available. Please make sure that they know that they need to scan the QR code and verify the information sent to them. They will stay in line until they receive the text or get clearance from the team lead.
If they have a buddy: They will still need to scan the QR code and let us know they are there and who they are with. They need to be in line with the buddy or wait in the hallway until they show up to enter the registration line.
Group Registration: Buddies will be expected to enter the information for the specific guest they will be accompanying.
You will be assigned a line to work along with 3 wristbands
Orange – Allergies
Silver – Guest
Black – Caretaker
**Do not place a wristband on someone until you have verified the information is received by Buddy and Caretaker**
Items to know:
Most of the events for guests are located in Exhibit Hall A and open at 7:00 pm.
Chick-Fil-A is providing meals for everyone who attends.
Respite room for caretakers/parents is in Exhibit Hall A
Parents/caretakers should be encouraged to go enjoy the respite or come back at the end of the event (10pm). Make sure they know that we will take great of their loved one.
After registration has ended: Begin filling the tables with prom favor gift bags to be handed out as people are leaving. Your team leader will have more instructions on how this should be managed.